How to process payment using Payment Run function in SunSystems

In this blog post, we'll provides a step-by-step demonstration on how to generate payments using the payment run function (PYR) in accounting software. 

The process involves identifying the type of transactions for payment, producing detailed payment reports, and matching corresponding invoices to payment entries.

Payment Run Setup:

Before initiating a payment run, it's crucial to identify the transactions for payment. Users may want to pay outstanding invoices due today or prioritize payments to critical suppliers. The video suggests using reports such as the Aged Analysis Reports to analyze outstanding transactions by the due date.

Payment Profile Code:

The payment profile code is integral to the payment run function, determining the selection criteria for payments. The tutorial briefly covers the setup of payment profiles using the "Payment Profiles" function (PYP). The payment method selected on a payment profile influences the type of payments, such as single payments, checks, or automated settlements.

Running the Payment Run Function:


  1. Producing Detailed Payment Report:

    Users need to access the system and enter the business unit code.The payment profile code is specified along with other criteria such as the base date for payment and payment date.
    Detailed payment reports are previewed to check and modify selected transactions if necessary.

  2. Posting Payment Transactions:

    Users repeat step one and proceed to post payment transactions.The payment profile code is selected, and the option to preview payments is set to 'no.'
    Criteria such as the base date for payment and payment date are reiterated.
    The payment run listing report is displayed for verification of expected payments.

  3. Printing Payment Documents:

    After confirming the expected payments, users move to print payment documents. 
    The video demonstrates specifying the range of accounts and currency for printing payment documents.
    Remittance advice is successfully generated as part of the payment process.


This is a comprehensive guide to generating payments using the payment run function in accounting software, covering crucial steps, including setting up payment profiles, producing detailed payment reports, posting payment transactions, and printing payment documents. We hope it help equip you with the knowledge needed to efficiently manage payment processes within their accounting systems.